New Property Onboarding: A Seamless Start

Welcome to Your New Property Management Experience!

We’re thrilled to partner with you. Let’s kick things off!

Below is a list of items required to onboard your property. If you’re missing any items, we can often provide alternatives. Please don’t hesitate to contact us with any questions. Gabriella: gabriella@gabriella.com | Cell: (510) 827-6163

Step 1: Property Management Agreement
To draft your personalized agreement, please email us the following details:

  • Ownership Details: Name and entity type.
  • Tax Information: Tax ID number, or Social Security number if you’re a sole proprietor.
  • Contact Information: Authorized signers, address, phone number, and email.

Step 2: Property Onboarding
Before we manage your property, we’ll need:

  • Financials: Current rent roll with all charges detailed, including Section 8 contributions.
  • Tenant Information:
  • Current tenant ledgers and delinquency reports.
  • Directory including names, contact details, and emails.
  • Lease documents, recent rent increases, and notices for active lease violations.
  • Property Details:
  • Utility bills, any code violation notices, and contacts for organizations covering tenant rents.
  • Property budget, ongoing work, and CapEx plans for the upcoming year.
  • Access and Accounts:
  • Keys, fobs, gate codes, and details of the property bank account for owner deposits.
  • Grant deed copy.

Step 3: Owner Portal Access
Within the first week, you’ll receive instructions to set up your Owner Portal, where you can:

  • Receive Disbursements: Funds are transferred between the 20th and 25th each month.
  • Access Reports: Reports become available between the 8th and 10th of each month.